A Table visual in Power BI displays data in rows and columns. It provides a structured way to present detailed information and makes it easier to view, compare, and analyze individual data values.
Tables are useful when you need to display detailed records, exact values, or multiple types of information such as text, numbers, and dates in a single visual.
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How to proceed?
Step 1 Import the Data
Launch Power BI Desktop, create a new report page, and import the required data.
Refer Lesson 7 - Power BI Semantic Model to Build Great Visuals
Step 2 Add a Table Visual
From the Visualizations pane, select the Table visual.
Step 3 Add Fields to the Table
Add the required fields to the Columns field well in the Build visual pane.
The Columns field well contains the fields you want to display as columns in the Table visual.
In this example, I added the participant name, region, and number of gold medals won to analyze athlete performance in the Olympic dataset.
The Table visual displays the participant details and medal information. To focus on the top-performing participants, filters can be applied to display the top 15 participants based on the number of gold medals won.
Step 4 Apply Filters
Filters allow you to display selected data based on specific criteria, making the analysis more focused and meaningful.
In this example, the Medal field is filtered to display only Gold medals. A Top N filter is applied to the Name field to display the top 15 participants based on the number of gold medals won.
In the Top N filter, the By value field is used to specify the measure or numerical value that determines the ranking.
In this example, the medal count is used as the By value field to identify the top 15 participants with the highest number of gold medals.
Step 5 Customize the Table Visual
You can customize the appearance of the Table visual using the Format visual pane. Power BI provides table formatting options for the grid, column headers, values, totals, specific columns, and cell elements.
Select the Table visual and open the Format visual pane to customize the available settings.
Customize the Grid
The Grid settings control the appearance of the Table visual.
Gridlines are horizontal and vertical lines that separate the rows and columns in the table. You can customize available settings such as gridline color, width, and other grid properties.
Customize Column Headers
The Column headers settings allow you to customize the appearance of the table column headings.
You can modify settings such as the font, text size, font color, background color, alignment, and other available formatting options.
Additional formatting options for the table chart encompass various aspects such as customizing column headers, managing totals, adjusting specific column cell elements, incorporating URL icons, controlling image sizes, and ensuring accessibility features.
Customize Values
The Values settings allow you to customize the appearance of the data displayed in the table.
You can modify the font, text size, font color, background, alignment, and other available formatting options.
Customize Totals
The Totals settings allow you to control and format the total row displayed in the Table visual.
You can customize the font, text color, background color, and other available settings.
Customize Specific Columns
The Specific column settings allow you to apply formatting to an individual column in the Table visual.
Select the required column and customize the available formatting options without changing the formatting of the other columns.
Use Cell Elements
The Cell elements settings allow you to apply visual formatting to individual table cells. Depending on the field and configuration, Power BI supports conditional formatting such as background color, font color, data bars, and icons.
These formatting options can help highlight important values and make patterns easier to identify.
For URL or image fields, Power BI can also display web links or dynamic images when the field and data category are configured appropriately.
Finally, your Table visual is ready. Save the Power BI report to preserve the visual and its formatting.
When to use Table chart?
Use a Table visual when you need to display detailed information and exact values in a structured format.
Tables are useful for displaying information such as customer details, product details, transaction records, or other detailed data. They also allow users to sort data and display text, numbers, dates, and measures in a single visual.
Pros
- Organizes detailed information in rows and columns for easy reading.
- Displays exact values clearly.
- Supports different data types, including text, numbers, and dates.
- Supports conditional formatting to highlight important values.
- Useful for reviewing and validating detailed data.
Cons
- Large amounts of data can make the table difficult to read.
- Tables can occupy significant report canvas space.
- A large number of columns can make the visual difficult to navigate.
- Tables are less effective than charts for quickly identifying trends and patterns.
Conclusion
Table visuals provide a structured way to display detailed information and exact values in Power BI. They are useful for reviewing records, comparing values, and presenting multiple types of data in a single visual.
Formatting options such as grid settings, column headers, specific column formatting, and cell elements can improve readability and highlight important information. However, tables are most effective when the number of rows and columns is carefully managed.
Useful Information
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