To use the Paginated Report visual, you must be signed in to the Power BI Service. Paginated reports are created and edited using Power BI Report Builder, then published to a workspace in the Power BI Service where they can be embedded into Power BI reports.
To create a Paginated report visual, you must be signed into
the Power BI Service. Paginated reports are created and edited in Power BI Report Builder, then published to the Power BI Service for viewing and embedding in reports.
Power BI Report Builder can be downloaded from the official Microsoft Download Center. (Download
Microsoft® Power BI Report Builder from Official Microsoft Download Center)
How to Proceed?
Step 1
In “visualizations” pane click on “Paginated Report” which is highlighted in the given figure.
Step 2
When you click on the Paginated report visual it will ask for Power BI Service log in, once u logged in “Embed a Paginated report” will get displayed. Select Connect to report to browse and embed an existing paginated report published to the Power BI Service.
Step 3
In this example, I have already published the Olympic Events semantic model to my Fabric workspace. Use the published semantic model to create the paginated report in Power BI Report Builder.
Step 4
Create the paginated report in Power BI Report Builder, save it, and publish it to your Power BI workspace.
Step 5 Design your Paginated Report
Simply Drag and drop the required fields for paginated report. we can also add filters here as we do in power BI desktop. Here I included Report only for athletes who secured medal hence filtered No medal from Medal field.
Step 6 Formatting the Header
We can format the Paginated Report header with different style formats. Finally save the paginated report in workspace
Step 7 Embedding a paginated report from Power BI
Select the published paginated report to embed it into your Power BI report.
Click on the saved Paginated report to view the report in Power BI.
Turn On the Toolbar Setting in Format visual pane of this Paginated Report Visual. We can show or hide the Toolbar and Customize the Toolbar position in the Paginated Report visual.
From the toolbar report readers can easily export the paginated report by clicking Export option from the tool pane. Paginated report supports exporting to different formats like MS excel, PDF, CSV, Word,.HTML, XML.
Auto Apply Filters
When we turn on Auto apply filters, paginated report will get update automatically while applying filters to other visual. By default, it will be turned off.
Finally, I Exported the report in PDF format which looks super neat with clean formatting.
Power BI Table reports Vs Paginated Reports
Paginated reports have ability to print all the data in the table whereas in Power BI reports when we export the multiple page report data into pdf file, the output look like a single page report with a scroll bar which is more like an image or screenshot.
Power BI reports are interactive reports, designed for self-service analytics, while paginated reports prioritize precise formatting and printing for formal reporting needs. The choice between the two depends on the specific requirements of our reporting use case, considering things like interactivity, data exploration, and presentation needs.
When to use paginated reports?
Paginated reports are designed for specific scenarios where precise formatting, printing, and sharing of data in a structured, tabular format are necessary, can be used for large datasets where users can scroll through different pages with ease.
Pros
- Paginated report ensures pixel perfect consistent formatting for all pages
- Can handle large datasets
- Gives professional look
- Data export capabilities
Cons
- Less Interactive
- Report creation depends on specific tool (Report Builder)
- Not suitable for all types of data
- Limited interactivity compared to standard Power BI reports.
Conclusion
Paginated reports are valuable when precise formatting, printing, and structured data presentation are required. They are ideal for creating professional, pixel-perfect reports for operational and regulatory reporting scenarios.
Useful Information
| Tags | Power BI |
| Useful links | https://www.clearpeaks.com/paginated-report-visuals-in-pgwer-bi/ |
| MS Learn Modules |
https://learn.microsoft.com/en-us/power-bg/visuals/paginated-report-visual |
| Test Your Knowledge | Quiz |
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